----- ALL FAWN SALES -----

Click on ‘All Fawn Sales’ on the Reports Menu to display a list of all fawns sold during a selected date period. The number of fawns sold and total payment received are shown at the top. You may sort by any column in the list. Click the down arrow on the right of the ‘Sort By’ selection box to choose a sort column.

You can also use the scroll bar on the right side of the screen to scroll up or down to find the animal you want.

SORT BY: You can sort by any column on the screen. Click the down arrow on the right end of the ‘Sort By’ box and select the column (Ascending or Descending) as desired.

NUM ANIMALS: The Num Animals edit box shows how many animals are listed in the List Box below.

PRINTING: Click the Print Icon in the upper left corner of the screen. Click on Properties, and then select Landscape Mode.





----- ANIMAL PURCHASE -----

Click on ‘Purchase (This Animal)’ on the Reports Menu to display an Animal Purchase record of a particular animal. The Category of animal purchased, its Name or Number, and Registration Number, are automatically filled in from the animal’s information screen. Fill in the remaining edit boxes as desired.





----- ANIMALS SOLD (THIS DOE/BUCK) -----

Click on ‘Animals Sold (This Doe/Buck)’ on the Reports Menu to display a list of all offspring sold from the Doe or Buck listed in the ‘Animals From’ edit box above. The number of offspring sold (Number of Animals), Average price they sold for, and Total Sales Amount are shown at the top. You may sort by any column in the list. Click the down arrow on the right of the ‘Sort By’ selection box to choose a sort column.

There are edit boxes showing how many of each category were sold and amount received for each category.

You can also use the scroll bar on the right side of the screen to scroll up or down to find the animal you want.

SORT BY: You can sort by any column on the screen. Click the down arrow on the right end of the ‘Sort By’ box and select the column (Ascending or Descending) as desired.

PRINTING: Click the Print Icon in the upper left corner of the screen. Click on Properties, and then select Landscape Mode.





----- Antler Score -----

An unlimited number of antler scores can be created for each buck. Two pictures can be entered on each antler score.

The B&C method is used for entering scores. Use whole numbers and eighths for each measurement - (7 1/8, 2/8, 3/8, etc). Do not use decimals or other fractions.

Calculate Scores (Button):
After entering all measurement information click the ‘Calculate Scores’ button in the lower left part of the screen. The scores will be calculated and installed in the edit boxes.

Use Non-Typical Score For Pedigree (Check Box):
If you want the TOTAL score (Typical + Non Typical) to show on the pedigree chart, click on this check box.








----- BREEDING INFORMATION -----

The Breeding Information screen is accessed from the Doe Info and Breeding Record.

Some of the edit boxes on this screen are filled in automatically from the Doe Info and Breeding Record. Enter other information as desired.

If the semen came from a buck off your ranch enter the owner’s information, and the semen cost information.

Enter the artificial insemination information at the bottom of the screen. If an AI was accomplished, the edit boxes for Straws Used, Tank, Canister, and Semen Code must be filled in. The AI Tech and Phone are optional.

Click the ‘Save and Close’ button. A dialog box pop’s up indicating that the buck’s semen inventory has been updated. His inventory has been reduced by the number in the ‘Straws Used’ edit box. The program now takes you back to the Doe Info and Breeding Record.




----- BUCK INFO AND BREEDING RECORD -----

The Buck Information is shown on the left side of the screen, and his Breeding Record on the right. The record comes up showing his Last breeding record. Click the ‘Prev Rcrd’ button to view the breeding record previous to this one, and the ‘Next Rcrd’ button to view the breeding record after this one.

Many of the edit boxes are auto-filled. When the cursor is put into an auto-fill edit box, by tabbing, or clicking the mouse, a Look-Up list appears with options to choose from. Click on the desired data to enter and it will be installed in the edit box and the look-up list will go away. If desired, you can click the X in the upper right corner of the look-up list to dismiss it and enter the data manually.

Clicking on any Date edit box will cause a calendar to appear on the screen. We highly recommend that you always click the dates in from the calendar. You can change the month on the calendar by clicking on the month to get a list to choose from or by clicking on the little arrows left and right of the month. You can change the year by clicking on the year, then click the up or down arrows on the right side of the year.

Enter the Name or Ear Tag number in the ‘Name/Number’ edit box. This is the only edit box which must have something in it. Entering data in all other edit boxes is optional. If you use both a Name and an Ear Tag enter the name in the ‘Name/Number’ edit box and the Ear Tag in the ‘Ear Tag’ edit box.

The EID (Electronic Identification) number may be entered by typing it in or by scanning the EID tag with an RFID scanner while the animal’s record is showing on the screen.

If the Premise ID has been entered on the Main Menu the ‘Premise ID’ edit box will auto-fill when creating a new animal screen by clicking ‘New Doe’, ‘New Buck’, etc.

The ‘Herd/Pasture’ edit box will auto-fill, but the Herd/Pasture names must first be entered into a list on the ‘Program Setup’ screen. This screen is accessed from the Main Menu.

An animal may be moved by clicking in the ‘Herd/Pasture’ edit box again and selecting a new pasture or pen name.

Move a whole herd by clicking ‘Move Herd’ and selecting the desired pasture, group, or location.

The Breed and Color auto-fill lists may be modified in ‘Program Setup’.

Sire and Dam: The pedigree of an animal may be entered directly into the pedigree chart. The program will automatically create a Buck or Doe record for each animal entered into the pedigree chart. The pedigree can also be created as follows: First, enter each Sire into its own Buck record, and each Dam into its own Doe record. Make sure the ‘Include in Lookups’ checkbox is checked. Click the archive check-box if the animal is not in your inventory. Then ‘Click’ the sire and dam into the ‘Sire’ and ‘Dam’ edit boxes of the appropriate animal’s record.

Delete Record (Button)

Deletes the entire Animal Record and its associated Breeding record! This button gives a warning and asks if you are sure you want to do this.


Reports (Button)

This button takes you to the screen listing the various Reports that are available. The animal’s Name, Registration, and Herd/Pasture name are brought forward from the animal’s record.


Move Herd (Button)

This button allows you to move the entire herd from one pasture to another.


Comments (Button)

The Comments dialog allows you to enter any desired information about this animal. Once information has been entered an asterisk will show on the Comments button.


List Bucks (Button)

List all Bucks on the ranch or all in a specific herd/pasture. Another buck may be selected from the List Bucks dialog or close that dialog and go back to the same buck record.

Get Scale Weight (Button)

Click this button to retrieve the current weight shown on the scale head.


D (Button)

Clicking the ‘D’ to the right of the Sire or Dam allows you to delete the current Sire or Dam out of the edit box.


Pictures (Button)

Enter up to six pictures of this animal. Choose one of them to be displayed on the Pedigree Chart.


Owner (Button)

Click the ‘Owner’ button to enter information as appropriate if this animal is owned by someone off-ranch, or is co-owned with someone else.


Archive (Check Box)

Click on the Archive Check Box to Archive or Un-Archive this animal.


Include in lookups (Check Box)

When this check box is checked this animal will be listed in the Lookup List. Otherwise this animal will not be in the Lookup List.





BUCK BREEDING RECORD

The breeding information may be entered manually. However, we recommend entering the breeding information in the doe’s breeding record; then click the ‘Write to Buck’ button. Information in the doe’s breeding record will then be written to the buck’s breeding record.

Semen Inventory:

This section gives a quick reference of this buck’s Semen Inventory. To see a detailed report or to enter semen data click the ‘Semen System’ button.





----- CALENDAR -----

The Calendar is displayed automatically anytime the user clicks or tabs into an empty date edit box.

YEAR:
The Month and Year are shown at the top of the calendar. Click on the Year and a ‘Spin’ control will appear to the right of the year. You can ‘click’ the year up or down one year at a time, or hold the mouse button down to change several years quickly.

MONTH:
Click on the Month and a List of months will appear. Click on the desired month and it will be installed at the top of the calendar.

You may also click the arrows to the left and right of the month and year at the top of the calendar. This will cause the month to decrease (left arrow) or increase (right arrow) one month at a time.

DAY:
Click the Day in the main body of the calendar and the full date will be entered into the Date edit box.





----- FAWNS -----

Many of the edit boxes are auto-filled. When the cursor is put into an auto-fill edit box, by tabbing, or clicking the mouse, a Look-Up list appears with options to choose from. Click on the desired data to enter and it will be installed in the edit box and the look-up list will go away. If desired, you can click the X in the upper right corner of the look-up list to dismiss it and enter the data manually.

Clicking on any Date edit box will cause a calendar to appear on the screen. We highly recommend that you always click the dates in from the calendar. You can change the month on the calendar by clicking on the month to get a list to choose from or by clicking on the little arrows left and right of the month. You can change the year by clicking on the year, then click the up or down arrows on the right side of the year.

Enter the Name or Ear Tag number in the ‘Name/Number’ edit box. This is the only edit box which must have something in it. Entering data in all other edit boxes is optional. If you use both a Name and an Ear Tag enter the name in the ‘Name/Number’ edit box and the Ear Tag in the ‘Ear Tag’ edit box.

The EID (Electronic Identification) number may be entered by typing it in or by scanning the EID tag with an RFID scanner while the animal’s record is showing on the screen.

If the Premise ID has been entered on the Main Menu the ‘Premise ID’ edit box will auto-fill when creating a new animal screen by clicking ‘New Fawn’.

The ‘Herd/Pasture’ edit box will auto-fill, but the Herd/Pasture names must first be entered into a list on the ‘Program Setup’ screen. This screen is accessed from the Main Menu. An animal may be moved by clicking in the ‘Herd/Pasture’ edit box again and selecting a new pasture or pen name.

Move a whole herd by clicking ‘Move Herd’ and selecting the desired pasture, group, or location.

The Breed and Color auto-fill lists may be modified in ‘Program Setup’.

SIRE and DAM: The pedigree of an animal may be entered directly into the pedigree chart. The program will automatically create a Buck or Doe record for each animal entered into the pedigree chart. The pedigree can also be created as follows: First, enter each Sire into its own Buck record, and each Dam into its own Doe record. Make sure the ‘Include in Lookups’ checkbox is checked. Click the archive check-box if the animal is not in your inventory. Then ‘Click’ the sire and dam into the ‘Sire’ and ‘Dam’ edit boxes of the appropriate animal’s record.


Delete Record (Button)

Deletes the Animal Record! This button gives a warning and asks if you are sure you want to do this.


Reports (Button)

This button takes you to the screen listing the various Reports that are available. The animal’s Name, Registration, and Herd/Pasture name are brought forward from the animal’s record.


Move Herd (Button)

This button allows you to move the entire herd from one pasture to another.

Comments (Button)

The Comments dialog allows you to enter any desired information about this animal. Once information has been entered an asterisk will show on the Comments button.


List Fawns (Button)

List all Fawns on the ranch or all in a specific herd/pasture. Another fawn may be selected from the List Fawns dialog or close that dialog and go back to the same fawn record.


Get Scale Weight (Button)


Click this button to retrieve the current weight shown on the scale head.


D (Button)

Clicking the ‘D’ to the right of the Sire or Dam allows you to delete the current Sire or Dam out of the edit box.


Pictures (Button)

Enter up to six pictures of this animal. Choose one of them to be displayed on the Pedigree Chart.


Owner (Button)

Click the ‘Owner’ button to enter information as appropriate if this animal is owned by someone off-ranch, or is co-owned with someone else.


Archive (Check Box)

Don’t click the archive button on a fawn record. If this fawn is transferred to Bucks or Does the fawn record will be archived automatically. Or if it died or was sold, go to ‘Reports’ and make a death certificate or an invoice. The fawn record will then be archived automatically.


Move Fawn to Buck (Button)

Click this button to copy all this fawn’s information to a new Buck Record. The Fawn Record will be archived and the window next to the archive button will indicate the fawn was transferred (Xfer).


Move Fawn to Doe (Button)

Click this button to copy all this fawn’s information to a new Doe Record. The Fawn Record will be archived and the window next to the archive button will indicate the fawn was transferred (Xfer).





----- CARCASS DATA -----

Click on ‘Carcass Data’ on the Reports Menu to display this dialog. Enter Carcass Data and Ultrasound information for each animal as desired.





----- DOE INFO AND BREEDING RECORD -----

The Doe Information is shown on the left side of the screen, and her Breeding Record on the right. The record comes up showing her Last breeding record. Click the ‘Prev Rcrd’ button to view the breeding record previous to this one, and the ‘Next Rcrd’ button to view the breeding record after this one.

Many of the edit boxes are auto-filled. When the cursor is put into an auto-fill edit box, by tabbing, or clicking the mouse, a Look-Up list appears with options to choose from. Click on the desired data and it will be installed in the edit box and the look-up list will go away. If desired, you can click the X in the upper right corner of the look-up list to dismiss it and enter data manually.

Clicking on any Date edit box will cause a calendar to appear on the screen. We highly recommend that you always click the dates in from the calendar. You can change the month on the calendar by clicking on the month to get a list to choose from or by clicking on the little arrows left and right of the month. You can change the year by clicking on the year, then click the up or down arrows on the right side of the year.

Enter the Name or Ear Tag number in the ‘Name/Number’ edit box. This is the only edit box which must have something in it. Entering data in all other edit boxes is optional. If you use both a Name and an Ear Tag enter the name in the ‘Name/Number’ edit box and the Ear Tag in the ‘Ear Tag’ edit box.

The EID (Electronic Identification) number may be entered by typing it in or by scanning the EID tag with an RFID scanner while the animal’s record is showing on the screen.

If the Premise ID has been entered on the Main Menu the ‘Premise ID’ edit box will auto-fill when creating a new animal screen by clicking ‘New Doe’, ‘New Buck’, etc.

The ‘Herd/Pasture’ edit box will auto-fill, but the Herd/Pasture names must first be entered into a list on the ‘Program Setup’ screen. This screen is accessed from the Main Menu. An animal may be moved by clicking in the ‘Herd/Pasture’ edit box again and selecting a new pasture or pen name.

Move a whole herd by clicking ‘Move Herd’ and selecting the desired pasture, group, or location.

The Breed and Color auto-fill lists may be modified in ‘Program Setup’.

Sire and Dam: The pedigree of an animal may be entered directly into the pedigree chart. The program will automatically create a Buck or Doe record for each animal entered into the pedigree chart. The pedigree can also be created as follows: First, enter each Sire into its own Buck record, and each Dam into its own Doe record. Make sure the ‘Include in Lookups’ checkbox is checked. Click the archive check-box if the animal is not in your inventory. Then ‘Click’ the sire and dam into the ‘Sire’ and ‘Dam’ edit boxes of the appropriate animal’s record.


Delete Record (Button)

Deletes the entire Animal Record and its associated Breeding record! This button gives a warning and asks if you are sure you want to do this.


Reports (Button)

This button takes you to the screen listing the various Reports that are available. The animal’s Name, Registration, and Herd/Pasture name are brought forward from the animal’s record.


Move Herd (Button)

This button allows you to move the entire herd from one pasture to another.


Comments (Button)

The Comments dialog allows you to enter any desired information about this animal. Once information has been entered an asterisk will show on the Comments button.


List Does (Button)

List all Does on the ranch or all in a specific herd/pasture. Another doe may be selected from the List Does dialog or close that dialog and come back to the same doe record.


Get Scale Weight (Button)

Click this button to retrieve the current weight shown on the scale head.


Cycle Due Date (Button)

Creates a list of ‘Cycle Due Dates (Bred Does)’, shows when they were bred and when their next cycle is due.

D (Button)

Clicking the ‘D’ to the right of the Sire or Dam allows you to delete the current Sire or Dam out of the edit box.



List Bred Does (Button)


Creates a list of all bred does based on a date period and their Fawnding Due dates.


List Open Does (Button)

Create a list of all open does. Shows when they were last bred and how many days each doe has been open.



Pictures (Button)

Enter up to six pictures of this animal. Choose one of them to be displayed on the Pedigree Chart.


Owner (Button)

Click the ‘Owner’ button to enter information as appropriate if this animal is owned by someone off-ranch, or is co-owned with someone else.



Archive (Check Box)

Click on the Archive Check Box to Archive or Un-Archive this animal.


Include in lookups (Check Box)

When the check box is checked this animal will be listed in the Lookup List. Otherwise this animal will not be in the Lookup List.


Dairy (Optional Button)

Click this button to go into the Milk Production System.


Donor Doe (Optional Button)

Click this button to go the Donor Doe section in the Embryo Transfer System.



Recip Doe (Optional Button)

Click this button to go the Recip Doe section in the Embryo Transfer System.










DOE BREEDING RECORD

Pasture Breeding:

If the does are Pasture Bred, enter the date the does are first exposed to the buck (Date From). When the buck is separated from the does enter that date (Date To).

If the breeding of a doe is observed or a marking harness is used and she is marked, the breeding date may be entered into the ‘Date Bred’ edit box. The ‘Due Date’ will be calculated and entered automatically.

Click (or tab) into the ‘Serviced By’ edit box and a list of bucks will appear. Select the desired buck and his name will be entered into the edit box.

Enter a Service Number. If this is the first attempt to breed this doe this season enter a 1. If it is the second attempt enter a 2, etc.

Click (or tab) into the ‘AI’ and ‘ET’ edit boxes and select Yes or No as appropriate. If the boxes are left empty the program will assume the doe is natural bred.

If a pregnancy Check is performed enter the date in ‘Preg Check’ and select Bred or Open in the ‘Bred/Open’ edit box.


Write To Buck (Button)

Click the ‘Write to Buck’ button to write the current Doe’s breed record to the Buck’s breed record.


Breeding Info (Button):

When breeding by Artificial Insemination, or when using a buck from off-ranch, click the ‘Breeding and AI Info’ button on the right, middle of the Doe Breeding Record. This will display the ‘Doe Breeding and Fee Information’ screen. Enter Owner and Fee Information if applicable. If breeding by AI enter Straws Used, Tank, Canister, and Semen Code. Entering information in the AI Tech and Phone edit boxes is optional.

When ‘Save’ or ‘Save and Close’ is clicked and breeding was by AI a dialog box will appear which states, “The Buck’s semen inventory has been updated.” At this time the number of straws used for the AI will be subtracted from the inventory of the AI buck.


Apply Breeding To Doe Herd (Button):

When multiple does have been bred, clicking this button will cause the ‘Date From’, ‘Date To’, ‘Serviced By’, ‘AI?’ and ‘ET’ edit boxes to be written into every doe’s record in this Herd/Pasture.


Apply Breeding To RFID Tag List (Button):

When multiple does have been bred, clicking this button will cause the ‘Date From’, ‘Date To’, ‘Serviced By’, ‘AI?’ and ‘ET’ edit boxes to be written into every doe’s record which was scanned by an electronic Tag Reader.
Fawnding:

Enter the date the fawn was born into the ‘Fawn Birth Date’ edit box. If the ‘Date Bred’ edit box is empty the program will automatically fill it based on the gestation period set in ‘Program Setup’.

Select and install the sex of each fawn in the ‘Sex of Fawn’ edit boxes.

Enter the birth weights (if desired). We recommend entering birth weights, even if they are estimated. These weights are used later in calculating the adjusted wean weights.

Enter the names or numbers of the new fawns.

Click the ‘Write to Buck’ button. This will cause the current Doe breed record to be written to the Buck’s breed record.


After all desired information is entered into the Breed Record; click the ‘>’ button to the right of each new fawn’s name. The program will create a new Fawn Record and carry forward and fill in all appropriate information from the Breed Record.

The new Fawn Record is displayed on the screen each time the ‘>’ button is ‘clicked’.

You may continue to enter information into the Breed Record after a Fawn Record has been created, however, when you click the ‘>’ button again the program will take you to the already existing Fawn Record but none of the new information will be carried forward.


Delete Brd Rec (Button)

Delete the current Breed Record. Only the currently displayed Breed Record is deleted.





----- CYCLE DUE DATES -----

The ‘Cycle Due Dates’ report shows a list of all does that have been bred and are still within the first two cycles of the breeding period.

The report lists basic breeding information, shows when the next cycle is due, and which cycle is due (first or second).

After two cycles have past for a particular doe that doe is dropped off the list.

PRINTING: Click the Print Icon in the upper left corner of the screen. Set the printer for Landscape Mode.





----- DEATH CERTIFICATE -----

Click on ‘Death Certificate’ on the Reports Menu to display a Death Certificate for a specific animal.

The Name/Number, Registration Number, Sire, Dam, and Purchase price (if applicable) are filled in automatically.

Complete the record as desired and save it. The animal will be taken out of inventory but its record will remain in the database.

PRINTING: Click the Print Icon in the upper left corner of the screen.





----- EMBRYO TRANSFER (Option) -----

The Embryo Transfer module is accessed from the Doe Info and Breeding Record.

Enter a Donor Doe in the Doe Info and Breeding Record. Enter the breeding information on the right side of the screen. Save, and then click on the ‘Breeding and AI Info’ button. Much of the information is brought forward from the Breeding Record screen.


Doe Breeding and Fee Information:

If the semen came from a buck off your ranch enter the buck’s owner information and the semen cost information.

Enter the artificial insemination information at the bottom of the screen. You must fill in the Straws Used, Tank, Canister, and Semen Code. The AI Tech and Phone are optional.

Click the ‘Save and Close’ button. A dialog box pop’s up indicating that the buck’s semen inventory has been updated. His inventory has been reduced by the number in the ‘Straws Used’ edit box. The program now takes you back to the Doe Info and Breeding Record.


Donor Doe (Button):

Click the ‘Donor Doe’ button on the right, middle of the Breeding Record. The Donor Does List appears. You may click on the ‘Create New Donor Record’ button or select a previously entered donor from the list.

Selecting a donor will cause the ‘Donor Doe Information’ screen to appear. Most of this screen’s edit boxes will be filled in automatically with information brought forward from the Doe Info and Breeding Record. You may now enter the Date Flushed and any desired comments.

AI and Flush Cost information may be entered by clicking the button at the top, middle of the screen. You may also enter Owner information for this donor if she belongs to someone off-ranch.

Click the ‘Embryo Collection’ button to go to the next screen.

Embryo Collection:
Some of this screen is filled in from the previous screen.

When you put the cursor in the practitioner Name edit box a Practitioner List will appear. Any number of practitioners may be entered by clicking the ‘New Record’ edit box each time a new entry is desired. Click the ‘Select Practitioner’ button to enter a practitioner into the Embryo Collection screen.

Enter other information as desired including the ‘Age of Embryos When Flushed’, then ‘Save’.

Move on to the Embryo Transfer/Preservation Information screen by clicking the ‘Transfer Info’ button.

Embryo Transfer/Preservation Information:
Some of this screen is filled in from the previous screen.

Enter ‘Interval from Collection to Freezing’ and ‘Freeze Date’. If the Date Bred and Flush Date are entered the ‘Age of Embryos When Frozen’ will be entered automatically.

Enter each embryo from this flush into the chart in the lower, right area of the screen. Put a + in the first column (under Inv) to indicate the embryo is in inventory. This includes those embryos which are transferred fresh, even though they have no freeze information. When an embryo is implanted the program will take the + out of the Inv column for that embryo.

Recipient Doe Breeding Record:

Enter a Recipient Doe in the Doe Info and Breeding Record. Enter the implant date and other breeding information on the right side of the screen. Save, and then click on the ‘Breeding and AI Info’ button. Much of the information is brought forward from the previous screen. Enter Location and Comments as desired.


Click the ‘Save and Close’ button. The program now takes you back to the Doe Info and Breeding Record.




Recipient Doe:
Click the ‘Recip Doe’ button on the right, middle of the Breeding Record. The Recipient Does List appears. You may click on the ‘Create New Recip Record’ button or select a previously entered Recip from the list.

Selecting a Recip will cause the ‘Recipient Doe Information’ screen to appear. You will not have to type anything on this screen. Many of this screen’s edit boxes will be filled in automatically with information brought forward from the Doe Info and Breeding Record.


All other edit boxes will be filled in as follows:

Put the cursor in the Practitioner Name edit box. A list of pre-entered Practitioners appears and you may select one by clicking the ‘Select Practitioner’ button.

Now a Donor Doe must be selected from which to select an embryo. Put the cursor in the Donor Doe, Donor Name edit box in the lower, left area of the screen. A list of pre-entered Donor Does appears and you may select one by clicking the name of the desired Donor Doe. All the donor information is filled in automatically.

To select an embryo click the ‘Fill Embryo Info’ button. A list appears showing all embryos available from this donor on the specified flush date. Click on the embryo desired and the information for that embryo will be installed.

Select a Thaw Method from the list that appears when you put the cursor in the Thaw Method edit box.

Enter any desired comments.

Implant Cost information may be entered by clicking the button at the top, middle of the screen. You may also enter Owner information for this recip if she belongs to someone off-ranch.





----- EXPECTED PROGENY DIFFERENCES (EPD) -----

Enter Expected Progeny Differences for each buck and doe as desired.





----- FIND ANIMAL -----

Clicking an animal category button on the main menu brings you to this screen which provides a list of all animals in the selected category. The cursor is automatically set in the ‘Animal Name’ edit box. As you begin typing an animal’s name the list gets shorter each time you type a letter, showing only the animals whose names begin with the letters you have typed in so far. When you see the animal’s name in the list, click the name, and the program will take you to that animal’s record.

You can also use the scroll bar on the right side of the screen to scroll up or down to find the animal you want.

SORT BY: You can sort by any column on the screen. Click the down arrow on the right end of the ‘Sort By’ box and select the column (Ascending or Descending) as desired.

NUM ANIMALS: The Num Animals edit box shows how many animals are listed in the List Box below.

NEW RECORD (Button)

Click this button to create a new animal record.





----- HERD/PASTURE MOVEMENT -----

Click on ‘Herd/Pasture Movement’ on the Reports Menu to display a lifetime chart of pasture movements for a particular animal. The chart is filled automatically from the animal’s information screen each time the animal is moved.

This report may also be filled in or edited directly as desired.





----- INOCULATIONS AND PROCEDURES -----

Click on ‘Inoculations’ on the Reports Menu to display a list of all Inoculations and Procedures for a specific animal during a selected date period. The Animal Name and Registration Number are filled in automatically.

The program sets a default date period of one year back from today. You may change this to any date period you like.

One Record is one line of information which includes: Date, Procedure, Product and Manufacturer, Lot Number, Injection Site, Method, and Processor.

NEW RECORD (Button): You must click this button to enter a new record. You may click on any edit box to edit an existing record.

PRODUCT/MEDICINE SETUP (Button): Click this button to go to the ‘Enter/Edit Medicine List’. You may then create or edit a list of commonly used medicines.

PROCESSOR/VET SETUP (Button): Click this button to go to the ‘Veterinarian’ list. You may then create or edit a list of veterinarians and other individuals who treat or process your animals.

PROCEDURE SETUP (Button): Click this button to go to the ‘Enter/Edit Procedure List’. You may then create or edit a list of commonly used procedures.

APPLY CHANGE TO HERD (Button): If a procedure is performed on all animals of a specific category (Does, Fawns, Bucks, etc) in a particular herd, enter the information in a record for one animal in that herd then click on ‘Apply Change to Herd’. The information will be written into a record for each animal of the same category in that herd.

APPLY CHANGE TO RFID TAGS (Button): If a procedure is performed on all animals of a group which was scanned with an electronic ear tag reader, enter the information in a record for one animal in that group then click on ‘Apply Change to RFID Tags’. The information will be written into a record for each animal in that group.

PRINTING: Click the Print Icon in the upper left corner of the screen. Click on Properties, and then select Landscape Mode.





----- LIST ALL PURCHASES -----

Click on ‘List All Purchases’ on the Reports Menu to display a list of all animals Purchased during a selected date period. The number of animals purchased and total payments paid are shown at the top.

There are edit boxes showing how many of each category were purchased and amount paid for each category.

You can also use the scroll bar on the right side of the screen to scroll up or down to find the animal you want.

SORT BY: You can sort by any column on the screen. Click the down arrow on the right end of the ‘Sort By’ box and select the column (Ascending or Descending) as desired.

NUM ANIMALS: The Num Animals edit box shows how many animals are listed in the List Box below.

PRINTING: Click the Print Icon in the upper left corner of the screen. Click on Properties, and then select Landscape Mode.





----- LIST ALL SALES -----

Click on ‘List All Sales’ on the Reports Menu to display a list of all animals sold during a selected date period. The number of animals sold and total payments received are shown at the top.

There are edit boxes showing how many of each category were sold and amount received for each category.

You can also use the scroll bar on the right side of the screen to scroll up or down to find the animal you want.

SORT BY: You can sort by any column on the screen. Click the down arrow on the right end of the ‘Sort By’ box and select the column (Ascending or Descending) as desired.

NUM ANIMALS: The Num Animals edit box shows how many animals are listed in the List Box below.


PRINTING: Click the Print Icon in the upper left corner of the screen. Click on Properties, and then select Landscape Mode.





----- LIST BUSINESS CONTACTS -----

Click on ‘List Business Contacts’ on the Reports Menu to display a list of all Business Contacts in the file. You may sort by any column in the list. Click the down arrow on the right of the ‘Sort By’ selection box to choose a sort column.

You may also choose a specific category of contacts. The categories include All Contacts, Buyers, Sellers, and Others.

SORT BY: You can sort by any column on the screen. Click the down arrow on the right end of the ‘Sort By’ box and select the column (Ascending or Descending) as desired.

PRINTING: Click the Print Icon in the upper left corner of the screen. Click on Properties, and then select Landscape Mode.

PRINT ADDRESS LABELS (Button): Click this button, and then enter the Column and Row of the beginning label to print. Then click the printer icon on the ‘Select Label Position’ dialog.





----- LIST INVOICED CLIENTS -----

Click on ‘List Clients’ on the Reports Menu or on the Main Menu to display a list of all clients for which an invoice has been created during a selected date period. The number of clients and total payments received from these clients is shown at the top. You may sort by any column in the list. Click the down arrow on the right of the ‘Sort By’ selection box to choose a sort column.

Before a date period is selected the report shows a list of ALL clients.

LIST ALL INVOICED CLIENTS (Button): Even if a date period has been selected the report will show a list of ALL clients if you click this button.

SORT BY: You can sort by any column on the screen. Click the down arrow on the right end of the ‘Sort By’ box and select the column (Ascending or Descending) as desired.

NUM CLIENTS: The Num Clients edit box shows how many clients are listed in the List Box below.

PRINTING: Click the Print Icon in the upper left corner of the screen. Click on Properties, and then select Landscape Mode.

PRINT ADDRESS LABELS (Button): Click this button, and then enter the Column and Row of the beginning label to print. Then click the printer icon on the ‘Select Label Position’ dialog.





----- MAIN MENU -----

Enter the Premise ID for your Farm or Ranch. The Premise ID is then automatically entered into each new animal screen.


Edit boxes at the bottom of the screen allow entry of your favorite Veterinarian and Insurance Company for reference only. Much more Vet information is available inside the program.


Does, Fawns, Bucks (Buttons)

Click on one of the animal category buttons to get access to the animal records. When you click on the ‘Does’ button, the program presents a list of the does on the ‘Find Animal’ screen. You may click ‘New Record’ to enter the record of a doe which is not yet in the database, or click on the name of a doe already in the database, and that doe’s record will be displayed. Fawns and Bucks are accessed in the same way.


Archived Records (Button)

Click this button to access animals that have died, been sold, transferred, or are in the database for pedigree purposes only. These animals will not be counted in the inventory.


Picture (Button)

A picture can be entered into the picture frame associated with this button to personalize your copy of the program.


Semen Inventory (Button)


Clicking on the ‘Semen Inventory’ button displays a list of all bucks from which semen has been collected and stored in your tanks.



Feed Info (Button)

Click on ‘Feed Info’ to go to the Feed System, where there is an auto updating Feed Inventory and Feed Purchase system.


RFID Reader Ear Tags (Button)

The ‘RFID Reader Ear Tags’ button is part of the RFID ear tag reader system.


Journal (Button)

The ‘Journal’ button is for accessing the General Purpose Journal.


User Manual (Button)

The User Manual can be accessed by clicking the ‘User Manual’ button.


Program Setup (Button)

Access the Program Setup screen by clicking on the ‘Program Setup’ button. This screen allows the user to set Parameters, Defaults, and Lookup Lists as desired.


Data Management (Button)

The Data Management dialog allows Importing and Exporting data in Text File format. This screen also allows creating and restoring Data Backups.


Reminders (Button)

Create Reminders for shots, boosters, billing, appointments, fawnding dates, etc.


List Clients (Button)

List all clients to which animals have been sold. The Client List is created automatically from data entered in the Sale Invoices or Business Contacts.

An Inventory of your animals is displayed near the bottom, center of the screen. When changes are made to the animal records in the program, for example; Purchases, Sales, Deaths, or Births, you may click the ‘Update Inv’ button to update the inventory. Exiting the program and opening it again will also update the inventory.





----- MEDICATION -----

Click on ‘Medication (This Animal)’ on the Reports Menu to display Medication records for a specific animal. The Medication screen opens showing the Last record that was created for this animal. If no record has previously been created, a new one is created now and the animal’s Name is filled in automatically.

SELECT SUPPLIER FROM LIST (Button): Click this button to go to the ‘Medical Suppliers’ selection screen. You may then click the ‘Select Supplier’ button to select the supplier currently being displayed. The information for that supplier will be entered into the animal’s record. Click on ‘Previous Supplier’ or ‘Next Supplier’ to search for others suppliers in the file.

If the desired supplier is not in the file, click ‘New Supplier’ and enter the information as needed. If it becomes necessary to delete a supplier out of the file, click ‘Delete Supplier’.

PREVIOUS RECORD (Button): When the Medication screen is opened the program will show the Last record that was created. You can click the ‘Previous Record’ button to view a record that was entered previous to the current one.

NEXT RECORD (Button): You can click the ‘Next Record’ button to view a record that was entered after the current one.

NEW RECORD (Button): You may click this button to enter a new record. You may click on any edit box to edit an existing record.

LIST ALL MEDS (Button): Click this button to view a list of all Medications ever given to this animal.

PRINTING: Click the Print Icon in the upper left corner of the screen.





----- MEDICATIONS (HERD) -----

Click on ‘Medicine Expenses (Herd)’ on the Reports Menu to display Medications/ Expenses for All Animals. A date period can be entered for a list of all treatments during a specific period.

The header shows how many or each category have been medicated (Does, Fawns, Bucks), and the total cost for each category. It also shows the total cost for all animals for the period.

ALL ANIMALS (Check box): Creates a list of all animals on the ranch that have been medicated.

SPECIFIC HERD (Check box): Creates a list of all animals in a specific herd that have been medicated.

SORT BY: You can sort by any column on the screen. Click the down arrow on the right end of the ‘Sort By’ box and select the column (Ascending or Descending) as desired.

PRINTING: Click the Print Icon in the upper left corner of the screen. Set the printer for Landscape Mode.





----- MORTALITY LIST -----

Click on ‘Mortality List’ on the Reports Menu to display a list of all deaths during a selected date period. The number of deaths is shown at the top. You may sort by any column in the list. Click the down arrow on the right of the ‘Sort By’ selection box to choose a sort column.

The header shows how many animals of each category have died (Does, Fawns, Bucks), and the total number that died during the period.

BORN ON RANCH (Radio Button): Show a list of animals that died, which were born on the ranch.

PURCHASED (Radio Button): Show a list of animals that died, which were purchased.

ALL (Radio Button): Show a list of all deaths.

SORT BY: You can sort by any column on the screen. Click the down arrow on the right end of the ‘Sort By’ box and select the column (Ascending or Descending) as desired.

PRINTING: Click the Print Icon in the upper left corner of the screen. Click on Properties, and then select Landscape Mode.







----- MULTI-CLIENT SYSTEM (Option) -----

The Multi-Client System allows the user to keep track of multiple Program Clients in a single Livestock Manager. There is no practical limit to the number of clients that may be entered.

All information for a particular client is kept in its own, separate, database. The program name, farm name, picture, inventory, etc are all individualized for each client.

PROGRAM CLIENTS (Button on Main Menu)
Click this button to go to the ‘Select Client/User’ screen. This screen displays a list of all current clients in this program. The Default Client is the original client built into the system.

Select a Client by clicking on the desired client’s name. Once the client’s name is highlighted click the ‘Select’ button at the bottom. The program will close the current client’s information, open the selected client’s database, and display the appropriate Program Name, Farm Name, Picture, Inventory, etc.

EDIT CLIENT (Button on ‘Select Client/User’ screen)
Click this button to Enter, Edit, or Remove a Client/User. The ‘Edit Client/User’ screen will appear.

TO ENTER A NEW CLIENT: Type the client’s name in the ‘Add New Client’ edit box then click the ‘Add New Client’ button.

TO EDIT AN EXISTING CLIENT: Click the client’s name in the ‘Client/Users’ list so that it is copied into the ‘Selected Client/User’ edit box. You can then edit the name as desired.

TO DELETE AN EXISTING CLIENT: Click the client’s name in the ‘Client/Users’ list so that it is copied into the ‘Selected Client/User’ edit box. You can then delete the client’s name by clicking ‘Delete Selected Client’.





----- PEDIGREE -----

Click on ‘Pedigree’ on the Reports Menu to display a four generation pedigree chart for a particular animal. The chart is filled automatically from the animal’s information screen.

ADD ANCESTORS: Ancestors may be added directly in the pedigree chart, or you may ‘click’ the Sire and Dam into each animal’s information screen as desired.

When you click in an empty ancestor edit box the ‘Pedigree Add Animal’ dialog box will appear. This dialog allows you to directly enter an ancestor’s name and registration number, or select an ancestor from a list by clicking the Down Arrow on the right end of the ‘Name/Number’ edit box. By default the new ancestor is Archived (so it will not count in inventory), and the ‘Include in Lookups’ box is checked so this animal will be included in the Lookups (Pick) List. If the animal IS in your inventory, uncheck the Archive box. If you don’t want the animal to show in the ‘Pick’ list anymore, uncheck the ‘Include in Lookups’ box.

You cannot skip generations. If, for example, the Grand Sire box is empty you cannot enter the GGS, etc.

--> (Button): Click this button to move up one generation at a time in this animal’s ancestry. The upper button is for the Sire’s line and the lower button is for the Dam’s line.





----- RFID TAG READERS -----

Y-Tex Bluetooth RFID Ear Tag Reader:

Important: Before configuring the Doe-Fawn Manager to use the Y-Tex Bluetooth reader, Bluetooth and the Y-Tex reader must be configured in Windows. Refer to the Y-Tex product documentation for configuring the Y-Tex reader with Windows.

1) To configure the Doe-Fawn Manager to use the Y-Tex Bluetooth RFID ear tag reader, from the Main Menu, select Program Setup then click the Y-Tex RFID Ear Tag Reader Button. In the Y-Tex Bluetooth Stick RFID reader dialog, enter the Com Port Number that the reader is configured to use in Windows and check the box at the top of the dialog.

The Com Port number must match that in the Windows Bluetooth Properties dialog for the Y-Tex reader. You may test the reader after entering the Com Port by clicking the Apply Settings button.

2) Only one RFID reader may be in use at a time. If the Allflex reader was configured for use, it will be turned off when the Y-Tex reader is enabled.

3) In order for ear tags read by the Y-Tex reader to be received by the Doe-Fawn Manager, the Bluetooth connection in Windows must be established. The connection may be established either before or after starting the Doe-Fawn Manager. If the Bluetooth connection for the Y-Tex reader has not been established, right-click on the icon and select ‘Connect’. You will need to establish the connection each time you use the Doe-Fawn manager to receive scanned ear tags from the Y-Tex reader. When the Doe-Fawn manager exits, the connection is closed.

5) Only one animal per ear tag number may be assigned.

6) When an ear tag is read with the Main Menu as the active screen, the record for that animal is retrieved and the appropriate dialog is displayed. If the tag matches a fawn, the fawn dialog is displayed, etc.

7) When an animal dialog is active and a tag is scanned that matches the type of animal for the dialog. The record for that animal is retrieved and displayed. Example: Scanning a fawn ear tag when the Fawn dialog is displayed. However if an animal of a different type is scanned the record is not retrieved. Example, scanning a buck ear tag when the doe dialog is active.

8) In addition to the Main Menu and animal dialogs the Shots dialog and Gain data dialogs also receive ear tag scans. The Gain data dialog will only receive Fawn ear tag scans. The Shots dialog will receive ear tags of any animal type and retrieve the Shots Record for that animal when the tag is scanned.






----- SEMEN INVENTORY -----

Click on ‘Semen Inventory’ on the Main Menu to display a list of all bucks from which semen has been collected. The number of bucks is shown at the top.

You can click on a Buck’s name to go directly to that buck’s record.

SORT BY: You can sort by any column on the screen. Click the down arrow on the right end of the ‘Sort By’ box and select the column (Ascending or Descending) as desired.

NUMBER OF BUCKS: This edit box shows how many bucks are listed in the List Box below.

PRINTING: Click the Print Icon in the upper left corner of the screen. Click on Properties, and then select Landscape Mode.





----- SEMEN SYSTEM -----

The Semen System is accessed from the Buck Info and Breeding Record by clicking the ‘Semen System’ button in the lower right area of the screen. The record comes up showing the last tank in which semen was stored from this buck.

Some of the edit boxes are auto-filled from the Buck Info and Breeding Record.

The upper left area of the screen shows the total number of semen units stored and the number of tanks in which they are stored.

List (Button):
Click this button to display a list of all bucks from which semen has been collected. The number of bucks is shown at the top.


Semen Invoice (Button):
Click this button to display a Semen Invoice to be used for selling semen. Semen is automatically deducted from the inventory.

All Semen Sales (Button):
Click this button to displays a list of all Semen Sales by date period.

Semen Purchase (Button):
Click this button to display a Semen Purchase Order to be used for purchasing semen. Semen is automatically added to the inventory.

All Semen Purchases (Button):
Click this button to displays a list of all semen purchases by date period.

The right side of the screen shows all the semen storage information for a specific buck.


Previous Buck (Button):
This button allows you to move back in the records to the Previous Buck’s semen record.

Next Buck (Button):
This button allows you to move forward in the records to the Next Buck’s semen record.

List (Button):
Click this button to display a list of all tanks in which semen has been stored from this buck.


Prev Tank (Button):
Click this button to view the record for this buck in a tank entered previous to the current one.

Next Tank (Button):
Click this button to view the record for this buck in a tank entered after the current one.

New Tank (Button):
Click this button to create a New Tank record for this buck.


To enter semen into the system: Start from the ‘Buck Info and Breeding Record’; Click the ‘Semen System’ button in the lower right area of the screen. This takes you to the Semen System. Choose a tank; enter the canister number; then enter the number of units added to that canister.





----- SHOW INFORMATION -----

Click on ‘Show Info’ on the Reports Menu to display a Show Information screen. The Type Animal, Name, and Registration Number are filled in automatically.

SHOW DATE: You must enter a show date before saving the record or before proceeding to the Finance Information screen.

Fill in other edit boxes as desired.

PRINTING: Click the Print Icon in the upper left corner of the screen.

FINANCE INFORMATION (Button): Click this button to enter Finance Information for this show.





SHOW FINANCE INFORMATION

Click on ‘Show Info’ on the Reports Menu to display a Show Information screen then ‘Finance Information’ to get to this screen. The animal’s Name is filled in automatically. Enter any other data as desired.





----- VETERINARIAN -----

Click on ‘Veterinarian (This Animal)’ on the Reports Menu to display a Veterinarian records for a specific animal. The Animal’s Name is filled in automatically.

The program sets a default date period of one year back from today. You may change this to any date period you like.

One Record is one line of information which includes: Date, Procedure, Product and Manufacturer, Lot Number, Injection Site, Method, and Processor.

SELECT VET FROM LIST (Button): Click this button to go to the ‘Veterinarians’ selection screen. You may then click the ‘Select Vet’ button to select the vet currently being displayed. The information for that vet will be entered into the animal’s record. Click on ‘Previous Vet’ or ‘Next Vet’ to search for others vets in the file.


If the desired vet is not in the file, click ‘New Vet’ and enter the information as needed. If it becomes necessary to delete a vet out of the file, click ‘Delete Vet’.

PREVIOUS RECORD (Button): When the Veterinarian screen is opened the program will show the Last record that was created. You can click the ‘Previous Record’ button to view a record that was entered previous to the current one.

NEXT RECORD (Button): You can click the ‘Next Record’ button to view a record that was entered after the current one.

NEW RECORD (Button): You may click this button to enter a new record. You may click on any edit box to edit an existing record.


LIST ALL VISITS (Button): Click this button to view a list of all vet visits ever made to this animal.

PRINTING: Click the Print Icon in the upper left corner of the screen. Click on Properties, and then select Landscape Mode.





----- VET TREATMENTS (HERD) -----

Click on ‘Vet Expenses (Herd)’ on the Reports Menu to display Vet Treatments/ Expenses for All Animals. A date period can be entered for a list of all treatments during a specific period.

The header shows how many or each category have been treated (Does, Fawns, Bucks), and the total cost for each category. It also shows the total cost for all animals for the period.

ALL ANIMALS (Check box): Creates a list of all animals on the ranch that have been treated.

SPECIFIC HERD (Check box): Creates a list of all animals in a specific herd that have been treated.

SORT BY: You can sort by any column on the screen. Click the down arrow on the right end of the ‘Sort By’ box and select the column (Ascending or Descending) as desired.

PRINTING: Click the Print Icon in the upper left corner of the screen. Set the printer for Landscape Mode.